How to Save PowerPoint as Video with Audio: Easy Guide

PowerPoint presentations are a popular tool for creating engaging and informative slideshows. However, there are times when you might need to save your PowerPoint as a video with audio, especially if you’re sharing your presentation with a broader audience or using it for online content.

In this article, we will walk you through the process of converting your PowerPoint presentation into a video with audio, ensuring that your slides and narration are preserved in the final video file.

Why Save PowerPoint as a Video with Audio?

Saving your PowerPoint as a video with audio can be beneficial for several reasons:

1. Enhanced Accessibility: Videos are easier to share and can be viewed on various platforms, making your content more accessible to a wider audience.
2. Professional Presentations: Converting your PowerPoint to a video can give your presentation a more polished and professional look.
3. Convenient Sharing: Videos can be shared on social media, websites, or via email without needing special software to view them.

Steps to Save PowerPoint as a Video with Audio

To convert your PowerPoint presentation into a video with audio, follow these simple steps:

1. Prepare Your PowerPoint Presentation

Before saving your PowerPoint presentation as a video, it’s essential to prepare your slides and ensure that everything is in place.

Key Actions:

• Review Slides: Go through each slide to ensure the content is accurate and formatted correctly.
• Add Narration: If you want to include audio, you need to add a narration. You can do this by clicking on the “Insert” tab and selecting “Audio” > “Record Audio.”
• Check Animations and Transitions: Make sure all animations and slide transitions are smooth and work as intended.

2. Add Audio to Your PowerPoint

Adding audio to your PowerPoint is crucial for creating an engaging video. You can either record your own voice or insert pre-recorded audio files.

How to Record Audio:

1. Go to the Slide: Navigate to the slide where you want to add audio.
2. Insert Audio: Click on the “Insert” tab, then select “Audio” and choose “Record Audio.”
3. Record Your Voice: A dialog box will appear, allowing you to record your narration. After recording, click “OK” to insert the audio into the slide.

Inserting Pre-recorded Audio:

1. Select the Slide: Choose the slide where you want to add audio.
2. Insert Audio File: Go to the “Insert” tab, click “Audio,” and then choose “Audio on My PC.”
3. Select the File: Browse for your audio file and click “Insert.”

3. Adjust Audio Settings

After adding the audio, you might need to adjust some settings to ensure the audio plays correctly during the video playback.

Key Settings to Adjust:

• Start Automatically: Set the audio to start automatically when the slide appears by selecting “Start Automatically” under the “Playback” tab.
• Play Across Slides: If you want the audio to play across multiple slides, check the “Play Across Slides” option.
• Loop Until Stopped: Enable “Loop until Stopped” if you want the audio to repeat continuously on the slide.

4. Set Slide Timings

To create a seamless video, you need to set the timing for each slide, especially if you’re not using narration.

How to Set Slide Timings:

1. Go to the Transitions Tab: Click on the “Transitions” tab.
2. Advance Slide: Under “Advance Slide,” uncheck “On Mouse Click” and set the slide to advance after a specific time.
3. Apply to All Slides: To apply the timing to all slides, click “Apply to All.”

5. Save PowerPoint as a Video

Once your PowerPoint is ready with all the necessary content and audio, it’s time to save it as a video.

Step-by-Step Guide:

1. Go to the File Menu: Click on “File” in the top-left corner of your screen.
2. Export: Select “Export” from the dropdown menu.
3. Create a Video: Choose “Create a Video” from the options.
4. Choose Video Quality: Select the video quality (e.g., Full HD, HD, Standard). Higher quality produces a clearer video but may result in a larger file size.
5. Set Timings and Narrations: If you have set timings or added narrations, make sure to choose “Use Recorded Timings and Narrations.”
6. Create Video: Click “Create Video” and choose the location where you want to save the file.

6. Choose the Appropriate Video Format

After clicking “Create Video,” you will be prompted to select the format in which you want to save your video. The most common formats are MP4 and WMV.

Comparison of Formats:

Recommendation: MP4 is the preferred format as it is widely supported on most devices and platforms.

7. Save and Share Your Video

Once you’ve selected the format, PowerPoint will begin converting your presentation into a video. The time it takes to complete will depend on the length and complexity of your presentation.

Final Steps:

• Save the File: After conversion, the video file will be saved in your chosen location.
• Test the Video: Play the video to ensure that the slides, audio, and timings work correctly.
• Share the Video: You can now upload the video to platforms like YouTube, share it via email, or embed it on your website.

Tips for Creating an Effective PowerPoint Video

To create a professional and engaging PowerPoint video, consider the following tips:

1. Keep It Concise: Avoid lengthy presentations. A shorter video is more likely to keep your audience engaged.
2. Use High-Quality Images: Ensure that the images used in your slides are of high quality, as this will affect the overall video clarity.
3. Clear Audio: Make sure your narration or background audio is clear and free from background noise.
4. Consistent Theme: Use a consistent theme and design throughout your slides for a professional appearance.

Troubleshooting Common Issues

When converting a PowerPoint to a video, you might encounter some issues. Here are common problems and how to resolve them:

Problem #1: Audio Not Playing in the Video

Solution: Ensure that the audio files are embedded correctly. Also, check the audio settings to confirm that they are set to play automatically.

Problem #2: Video Quality Is Low

Solution: Choose a higher resolution when creating the video. Opt for Full HD (1080p) for the best quality.

Problem #3: Slide Timings Are Off

Solution: Double-check the slide timings in the Transitions tab. Adjust them as necessary and re-export the video.

Final Thoughts

Converting your PowerPoint presentation into a video with audio is a valuable skill that can help you reach a broader audience and present your content more professionally. By following the steps outlined in this guide, you can easily create a high-quality video that retains all the elements of your original PowerPoint presentation. Whether for business, education, or personal projects, this method will ensure your presentations are accessible and engaging across various platforms.

• Author
• Recent Posts

Trish Dixon

Trish Dixon is the founder of PPTBliss and a PowerPoint expert with over a decade of experience in presentation design. Passionate about visual storytelling, Trish shares her expertise through easy-to-follow tutorials on slide design, animations, transitions, and best practices, helping professionals create impactful presentations across industries.

Latest posts by Trish Dixon (see all)

• How to Fix Reviewing Pane Greyed Out Issue in PowerPoint? – November 15, 2024
• 3 Easy Ways to Embed Outlook Calendar in PowerPoint – November 13, 2024
• How to Fix PowerPoint Found a Problem with Content Error? – November 12, 2024